COGS-Well

Open your day by setting targets you can act on. In COGS-Well, create par levels for each location, then walk the cooler with your phone. Tap through rapid counts, scan barcodes for accuracy, and let the app flag anything off-par in real time. Post the counts to update on-hand instantly. If you need to rebalance stock, issue a transfer to another store right from the floor and print a label. Finish by reviewing the variance report: the system highlights high-impact items so you know exactly which shelves to revisit, which team member to coach, and which vendor to check.

Receiving is built to be quick and verifiable. Import or build purchase orders, then check in deliveries with your camera or a handheld scanner. Record substitutions, backorders, and price changes on the spot; match invoices to POs and reject lines that don’t align. Once you post the receipt, on-hand quantities update, landed costs roll into item and recipe costs, and suggested replenishment updates based on current sales velocity and seasonality. The purchasing dashboard groups what to buy, who to buy it from, and when to send it—so managers place complete, timely orders in minutes. Tie it to your accounting system to push approved invoices without rekeying.

Build recipes the way your kitchen works. Create components, sub-recipes, and final plates; attach photos, yields, allergens, and station notes. The cost panel shows the exact expense per portion and the margin at your current menu price. Use what-if pricing to see the effect of supplier increases or portion tweaks before you print new menus. From yesterday’s sales, COGS-Well forecasts today’s prep and auto-creates a make list by station. When service ends, log waste by reason—spoilage, over-prep, training—to automatically relieve inventory and track the true impact. If you run a commissary, produce in bulk, stage batches, and issue transfers to restaurants with full cost allocation and lot tracking.

Close the loop with your POS so theory meets reality. Map each menu item to its recipe and modifiers; the platform calculates expected usage and compares it to what was actually consumed. Get alerts when a bar’s pour costs spike, a station’s variance grows, or a menu item underperforms. For multi-unit groups, roll up performance by region while keeping stores focused on their daily tasks. Permissions keep roles tight: buyers place orders, chefs manage recipes, accountants approve invoices. Implementation is straightforward: import items and vendors via CSV, connect the POS, run your first count, and build your top recipes. Daily repeatable routine: quick counts on key items, receive deliveries, approve suggested orders, print prep lists, and review the COGS dashboard before service. Weekly: run an inventory snapshot and price check your top movers. Monthly: audit high-risk categories and archive period-close reports. The result is a tighter operation where data drives each shift—and margins steadily improve.